Procurement of goods and services at the ICAC is carried out in conformity with best practices, taking into account the need for achieving value for money and ensuring transparency and accountability.

The Administration & Finance Division under the supervision of the Board, is responsible for ensuring the integrity of the procurement process and maintaining fairness in the treatment of all suppliers.

The methods used by the ICAC for procurement of goods, works and/or services are as follows:

  • Request for Quotation (RFQ)
  • Invitation to Bid (ITB)
  • Request for Proposals (RFP)

In the process of selecting a supplier ICAC’s procurement methods aim at maximising competition and achieve best value for money.

1. Purchase without Quotation

With a view to ensuring effectiveness and minimizing complexity, no quotation is required for the purchase of any single item of commodity for an amount not exceeding Rs 25,000.

2. Purchase without Quotations in case of urgency/time constraints

The Board can approve purchases for a sum not exceeding Rs 50,000 per commodity without quotation in case of urgency and time constraints provided they are fully justified.

3. Request for Quotation

For the procurement of goods, services and/or works worth more than Rs 25,000 per commodity, but less than Rs 500,000, quotations are invited from at least three suppliers. The basis of the award in case of a Request for Quotation is price and responsiveness to the prescribed specifications.

4. Invitation to Bid

As Invitation to Bid is normally used whenever the entity is not required to propose technical approaches to a project activity, or to offer management or supervision of an activity. Another factor in selecting this method is that the contract amount is Rs 500,000 or more.

5. Request for Proposals

Request for Proposals is used when the inputs and/or outputs cannot be quantitatively or qualitatively expressed at the time the invitation is made, as for example, when consulting or similar services are sought. A Request for Proposals may also be used for purchase of complex goods when the relevant Division is not sure of the functional specifications and wish to seek proposals.